This post will be discussing the memo.

Purpose
Memos are “in-house” documents (sent within an organization) to pass along or request information, outline policies, present short reports, and propose ideas. 

A memo (or memorandum, meaning “reminder”) is normally used for communicating policies, procedures, or related official business within an organization.

The main section of the memo is the discussion, which conveys the detailed version of the writer’s message.

Structure
TO:        give the recipient’s full name, and position or title within the organization
FROM:  include the sender’s (your) full name and position or title
DATE:   include the full date on which you sent the memo
SUBJECT or RE:  write a brief phrase that concisely describes the main content of your memo. (source 1)

In a standard writing format, we might expect to see an introduction, a body, and a conclusion. All these are present in a memo, and each part has a clear purpose.

The memo begins with a clear statement of purpose

Difference

Close with a signature:  identify yourself by creating a signature block that automatically contains your name and business contact information. (source 1)

Memos do not require signatures, since the sender’s name is listed earlier. (source 2)

Analyze: From all the information I gather, a memo is kind of like a letter but more formal and is used in places like companies. A memo is all about the real stuff and you can’t really have like a buddy-buddy conversation.

A memo is used for communicating policies, procedures, or related official business within an organization. Memo is a way to inform and persuade the group who is reading this. Memos aren’t used as one-to-one communication but a one to all communication, you need to make the memo straight to point the point and easy to understand. In a standard writing format, we might expect to see an introduction, a body, and a conclusion. All these are present in a memo, and each part has a clear purpose. The first thing you write in a memo is basically an introduction, like from who, to who, date, and subject you want to talk about. Then the Memos should start by telling you why you reading this, giving them a clear understanding of the current situation. The middle section should give out all the information the reader needed, the information should be processed little by little and it should be easy to understand for the reader and don’t write anything unnecessary. The final section writes about what action the reader what action is required or requested of the readers.  So basically a memo shouldn’t be long, it is 1-page maximum. Memo should get to the point and no unnecessary subject should be written in the memo, it has to be straight to the point. The writer should make the memo easy to understand for the reader and it should also persuade the reader to take action of something. A memo is normally used in a company.

Memo 1

To: Jonathan Joestar

From: Minning Liu

Date: 02/28/2023

Subject: Next step for my technical description on the STAPLES box

Dear JonathanI has finished my technical description of the STAPLES box. As you told me the technical description is a good description of the box, it normally includes the dimension, color, purpose, appearance, etc.. Of course, I also add some more descriptions into my technical description since I think it wouldn’t be a good description if I don’t add more to it. I now have sent it over to the department for review so please review it ASAP. If you run into issues like not receiving my message ( I use the ccny email) or run into computer issues please warn me about it. Remember the school has strict rules on departments like the ones you’re in, I could file a complaint letter if it weren’t done. If you’re done reviewing, email me, and let’s schedule a time together for changes you would like me to make.

Sincerely Minning Liu

Memo 2
From: Minning Liu

To: Anthony Djoewanda

Date:03/05/2023

About the amount of time, we have to borrow a books

Dear AnthonyThis email is to have a talk with you about the amount of time the student can borrow a book from the science library. Unlike the stacks books which can borrow for 8 weeks, most of the reserve books can only be borrowed for 2 hours, the rest can be borrowed for 3 days or 7 days and I’m here to talk about the 2 hours loan reserve books. I understand why most of the reserved books can only be borrowed for2 hours since they are the newest brand but the amount of time we can borrow is just too short. Can’t the library increase the amount of time we can borrow those 2 hours reserve books? The library can make some new rule changes if they are afraid of losing the new brand. For example, the student will have to pay a fee for losing the books and also has to pay back the amount of how much the book costs. With that, the library doesn’t have to pay for the books that were lost and can store some extra cash up for future purposes. After you read this email and still don’t agree with this then can you reply back to me about why some books can only be loaned out for 2 hours other than being new?

Thank you, Minning Liu