This post will be discussing the memo.
Purpose
Memos are “in-house” documents (sent within an organization) to pass along or request information, outline policies, present short reports, and propose ideas.
A memo (or memorandum, meaning “reminder”) is normally used for communicating policies, procedures, or related official business within an organization.
The main section of the memo is the discussion, which conveys the detailed version of the writer’s message.
Structure
TO: give the recipient’s full name, and position or title within the organization
FROM: include the sender’s (your) full name and position or title
DATE: include the full date on which you sent the memo
SUBJECT or RE: write a brief phrase that concisely describes the main content of your memo. (source 1)
In a standard writing format, we might expect to see an introduction, a body, and a conclusion. All these are present in a memo, and each part has a clear purpose.
The memo begins with a clear statement of purpose
Difference
Close with a signature: identify yourself by creating a signature block that automatically contains your name and business contact information. (source 1)
Memos do not require signatures, since the sender’s name is listed earlier. (source 2)
Analyze: From all the information I gather, a memo is kind of like a letter but more formal and is used in places like companies. A memo is all about the real stuff and you can’t really have like a buddy-buddy conversation.
A memo is used for communicating policies, procedures, or related official business within an organization. Memo is a way to inform and persuade the group who is reading this. Memos aren’t used as one-to-one communication but a one to all communication, you need to make the memo straight to point the point and easy to understand. In a standard writing format, we might expect to see an introduction, a body, and a conclusion. All these are present in a memo, and each part has a clear purpose. The first thing you write in a memo is basically an introduction, like from who, to who, date, and subject you want to talk about. Then the Memos should start by telling you why you reading this, giving them a clear understanding of the current situation. The middle section should give out all the information the reader needed, the information should be processed little by little and it should be easy to understand for the reader and don’t write anything unnecessary. The final section writes about what action the reader what action is required or requested of the readers. So basically a memo shouldn’t be long, it is 1-page maximum. Memo should get to the point and no unnecessary subject should be written in the memo, it has to be straight to the point. The writer should make the memo easy to understand for the reader and it should also persuade the reader to take action of something. A memo is normally used in a company.
